Service Partners

Single source of truth — add a vendor here once, then assign them to whichever boats you choose. No need to re-enter details per boat.

Grouped by category — partners are organised into categories (e.g. Photography, Entertainment, Security). Each category appears as a labelled group with its own list.

Status at a glance — each row shows the partner's activation status: Active, Invite sent, or Not invited. See section 02 for the full status guide.

Pricing visibility — your cost, client charge, and margin are shown per row so you can see your markup without opening the edit panel.

Empty state — if you have no partners yet, a dashed placeholder prompts you to add your first one.

Active (green) — the partner has a BookMyWave provider account and is linked to you. They can receive booking notifications and manage their own profile.

Invite sent (amber) — you've sent them an invite email but they haven't yet created an account. The "Send invite" button becomes "Resend invite".

Not invited (grey) — partner is in your pool but hasn't been contacted yet. The "Send invite" button is visible on their row.

Auto-linked — if the email you enter already matches an existing BookMyWave provider, they are linked automatically and skip the invite step entirely. A toast confirms this.

+ Add partner button — toggles the add form open below the action bar. Clicking it again (now labelled "Cancel") collapses the form without saving.

Inline form — the form appears on the same page in a white card. No new page is loaded.

Required fields — Category, Business/Person name, and Contact email are mandatory. All others are optional.

Add to pool → — submitting adds the partner to the list immediately. The form resets (category is preserved, all other fields clear) and collapses.

Validation — name, email, and category are checked on submit. Cost and charge fields must be numeric if filled in. Inline error messages appear below each failing field.

Category — dropdown populated from your platform categories. Partners are grouped by this on the page.

Business / Person name — the vendor's display name. Shows in your partner list, booking detail pages, and provider emails.

Contact email — used for invite emails and booking notifications. Must be a valid email address.

Phone — optional. Shown on the booking detail page so crew can contact the provider directly.

Pricing note — a short client-facing text (e.g. "From $80pp"). Shown on boat listing pages to give guests a pricing indication.

Charge type — Flat fee (one fixed amount) or Per person (multiplied by guest count at booking time).

Your cost — what you pay the partner. Numbers only (e.g. 300.00). Shown to you, not clients. Used to calculate your margin.

Client charge — what the client pays for this partner. Numbers only. Shown in the financial summary on the booking.

Description — a short service description visible to clients during booking checkout.

When it appears — the "Send invite" button is only visible for partners who do not yet have a linked BookMyWave provider account. Active (linked) partners have no invite button.

Confirmation dialog — clicking "Send invite" shows a browser confirm dialog with the partner's email address before sending. You must confirm to proceed.

After sending — the button changes to "Resend invite" and the status pill updates to "Invite sent" (amber). The invite timestamp is stored internally.

Resend — you can resend at any time if the partner missed the original email. Each resend replaces the previous invite link.

What the partner receives — an email with a secure link to sign up or log in to BookMyWave. Once they complete signup, their status updates to Active and they are linked to your pool automatically.

Edit button — clicking "Edit" on a partner row expands an edit panel directly below that row. Only one partner can be in edit mode at a time.

Cancel — while editing, the Edit button label changes to "Cancel". Clicking it collapses the panel without saving.

Same fields as Add — all fields from the add form are available in edit. Category, name, email, phone, pricing note, charge type, cost, charge, and description.

Save changes — submits the update to the server and immediately reflects the new values in the partner row without a page reload.

Validation — same numeric checks as the add form. Invalid cost or charge values show a toast error and prevent saving.

Remove button — a muted "Remove" text button appears at the far right of every partner row. Styled in pale blue-grey; turns red on hover to indicate a destructive action.

Confirmation dialog — a browser confirm dialog appears with the partner name and a warning that they will be unlinked from all your boats. You must confirm to proceed.

Immediate effect — the partner is removed from the list without a page reload. A toast confirms the removal.

What gets unlinked — the partner is removed from your operator pool and from all boats they were assigned to. Past booking records referencing them are not affected.

Browse Talent Pool → — a link in the action bar that navigates to /operator/talent-pool. Lists service providers who already have BookMyWave accounts.

Pre-linked advantage — adding a provider from the talent pool will auto-link them (no invite step needed), since they already have an account. Their status goes straight to Active.

Alternative to manual add — instead of typing a partner's details from scratch, find them in the talent pool and add them from there. Their category, description, and profile photo carry over automatically.