Staff guide
Staff calendar tutorial
This page helps staff manage work by date. Use it to view assigned jobs, accept or decline pending work, block unavailable time, monitor weekly hours, connect Google Calendar and check weather before a charter.
Monthly calendar
Accept jobs
Block time
Hours warning
Weather forecast
Staff calendar · Main schedule page
Use the calendar grid to choose a date and see your work for that day.
Use coloured dots to quickly see dates with pending jobs, confirmed jobs or blocked time.
Use the side panel to open a job and read the assignment details.
Accept or decline pending jobs from the job detail card.
Block your time when you are unavailable for personal time, travel or another job.
Check your hours to see weekly, monthly and all-time work totals.
Check weather before work to understand wind and temperature conditions.
What you see — full-width staff calendar
Staff calendar · Mia Chen
Dashboard Calendar Messages
28h
This week
AMSA limit: 72h/week
68h
This week
⚠ Approaching 72h limit
116h
This month
accepted slots only
Tuesday, 9 June 2026
3:00pm – 7:00pm
via Tooup Sailing
Morpheus
Date Tuesday, 9 June 2026 Time 3:00pm – 7:00pm Operator Tooup Sailing Board at King Street Wharf Status Pending
✓ Accept job ✗ Decline
Your blocked times
external ✕
9:00am – 12:00pm
Other employer shift
📍 Sydney Harbour ⌄ 18°C · 12km/h NE
Staff calendar · Opening the page
Loading calendar... appears while your calendar, assignments, blocked time, hours and weather are being prepared.
Stay signed in to use the calendar. If your session expires, you will be asked to sign in again.
Calendar data updates when you change months, accept or decline jobs, sync Google Calendar, or add/remove blocked time.
Staff calendar · Google Calendar
Connect GCal starts the Google Calendar connection process.
GCal ✓ means your Google Calendar is already connected.
Click GCal ✓ to sync your calendar and create blocked time from external commitments.
Syncing... appears while your calendar is being updated.
Click ✕ to disconnect Google Calendar. Existing blocked slots remain on your calendar.
Success and error messages appear after connecting, denying, syncing or disconnecting.
Google Calendar controls
📅 Connect GCal
📅 GCal ✓ ✕
Syncing...
Tip: Use Google Calendar sync if you also work outside BookMyWave, so operators can avoid sending jobs when you are already busy.
Staff calendar · Block my time
Click + Block my time when you are unavailable.
Choose the date you want to block. If a date is already selected, it will be used automatically.
Use All day if you are unavailable for the full day.
Set From and To if you only need to block part of the day.
Select a reason : external job, personal/day off or travel.
Add notes if you want to remind yourself why the time is blocked.
Click Save to add the blocked time to your calendar.
Staff calendar · Hours and fatigue
This week shows your accepted hours for the current week.
This month shows your accepted hours for the month.
All time shows your total logged hours.
Amber warning means you are approaching the weekly limit.
Red warning means you are over the weekly limit.
Fatigue guidelines opens the safety guidance page in a new tab.
Hours cards
28h
This week
AMSA limit: 72h/week
68h
This week
⚠ Approaching 72h limit
76h
This week
⚠ Over 72h AMSA limit
Staff calendar · Calendar grid
Use ‹ and › to move to the previous or next month.
Today is highlighted with a dark circle.
Selected date is highlighted in blue.
Amber dot means there is at least one pending job on that date.
Green dot means there is at least one confirmed job on that date.
Grey dot means you have blocked time on that date.
Click a date to open that day in the side panel.
Staff calendar · Date panel
No date selected shows a message asking you to select a date.
No assignments appears when the selected date has no jobs.
Assignment cards show the boat name, status, time and operator.
Click an assignment to open its full detail card.
Click the same assignment again to close the detail card.
Date panel screens
Select a date to view your assignments.
Tuesday, 9 June 2026
No assignments on this date.
3:00pm – 7:00pm
via Tooup Sailing
10:00am – 2:00pm
via Sip & Sail
Staff calendar · Job details
Boat name appears at the top of the detail card.
Date and time show exactly when the assignment is scheduled.
Operator shows who assigned the job.
Board at shows where you should meet or board.
Disembark shows where the job finishes.
Status tells you whether the job is pending, confirmed or declined.
Job detail card
Morpheus
Date Tuesday, 9 June 2026 Time 3:00pm – 7:00pm Operator Tooup Sailing Board at King Street Wharf Disembark King Street Wharf Status Pending
✓ Accept job ✗ Decline
Staff calendar · Accept or decline
Accept job opens a confirmation message before the job is accepted.
Confirm accept changes the job to confirmed.
Decline opens a confirmation message before the job is declined.
Decline reason is optional, but useful for the operator.
Cancel closes the confirmation without changing the job.
Saving... appears while your response is being processed.
Accept confirmation
Are you sure you want to accept this job?
Decline confirmation
Are you sure you want to decline this job?
Reason for declining (optional)
Staff calendar · Blocked times
Your blocked times appears when the selected date has unavailable time recorded.
Reason tag shows whether the block is for external job, personal time or travel.
Time range shows the blocked hours, or All day for a full-day block.
Notes appear if you added a reminder.
Click ✕ to remove a blocked time. You will be asked to confirm before it is removed.
Blocked time list
Your blocked times
external ✕
9:00am – 12:00pm
Other employer shift
Staff calendar · Weather
Station selector lets you choose the weather station most relevant to your work location.
Current observation shows temperature, wind speed and wind direction.
Forecast cards show upcoming temperature and wind speed.
Green wind label means calmer conditions.
Orange wind label means windy conditions.
Red wind label means stronger wind and extra caution may be needed.
Tip: Always follow the operator’s final safety instructions. The weather strip is a quick guide, not a replacement for operational judgement.
Weather strip
📍 Sydney Harbour ⌄ 18°C · 12km/h NE
Staff calendar · Mobile use
Google Calendar buttons stack neatly at the top of the page.
Block my time becomes a full-width button for easier tapping.
Hours cards stack into fewer columns so they remain readable.
Calendar and side panel stack vertically, so select a date first, then scroll down to view the jobs.
Modals fit within the screen width for accepting, declining and blocking time.
Mobile-style calendar
28h
This week
AMSA limit: 72h/week
3:00pm – 7:00pm
via Tooup Sailing