Page overview

One place to manage service records, reminders and proof files

01

Use this page to check maintenance history for boats you can access.

Use Due in next 30 days to see upcoming service reminders.

Use filters to narrow the list by boat or maintenance category.

Use View to open the full maintenance record and attachments.

Use Edit only when you have edit access for that boat.

Use New log entry to add a service record when you have at least one editable boat.

Add photos or PDFs to keep receipts, invoices, damage photos or service evidence with the record.

What you see — full-width maintenance logbook

Staff maintenance · Mia Chen

DashboardCalendarMaintenance

Maintenance Logbook

Fleet service records and compliance.

Spellbound Morpheus

All boats

All categories

Date	Boat / Title	Category	Engine hrs	Next due	Files	Actions
2 Jun 2026	Engine oil service Spellbound	Engine	420h	2 Jul 2026	3
28 May 2026	Life jacket inspection Morpheus	Safety	—	10 Jun 2026	—

Loading and sign-in

What staff see before records appear

02

Loading maintenance logs... appears while the records are being prepared.

Stay signed in to view maintenance information. If your session expires, sign in again.

The list updates after filtering, adding, editing, uploading files or deleting attachments.

Loading screen

Loading maintenance logs...

Title, access legend and New log entry button

Start here to understand what you can do

03

Maintenance Logbook is the main heading for fleet service records and compliance history.

Access legend shows your access level for the first few boats listed.

Green dot means you can edit records for that boat.

Grey dot means you can read records but cannot edit them.

+ New log entry appears only when you have edit access to at least one boat.

Header area

Maintenance Logbook

Fleet service records and compliance.

Spellbound Morpheus

View-only and edit access

Some boats can be viewed only; others can be updated

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View access lets you open and read maintenance records.

Edit access lets you add records, edit existing records and upload files for that boat.

Edit button only appears on rows where you have edit permission.

New log entry only appears when at least one boat is editable.

Important: If you cannot see Edit or New log entry, you probably only have read access for those boats.

Access examples

Boat	Access	Available action
Spellbound	Edit access
Morpheus	Read access

Due in next 30 days

Upcoming service reminders and urgent due items

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This banner appears when at least one maintenance item is due soon.

Boat name tells you which boat needs attention.

Maintenance title tells you what kind of service or check is due.

Due today appears when the reminder is due now.

Day count shows how many days remain before the item is due.

Use this first: check urgent due items before browsing the full table.

Due banner

Filter by boat or category

Find the records you need faster

06

All boats shows records for every boat you can access.

Choose a boat to see records for one vessel only.

All categories shows every kind of maintenance record.

Choose a category such as Engine, Hull, Electrical, Safety, Plumbing, Rigging, Cosmetic or Other.

Filters can be combined, for example one boat plus Engine records only.

Filter controls

All boats

All categories

Spellbound

Engine

Tip: If the table looks empty, switch back to All boats and All categories.

Maintenance log table

Read service history at a glance

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Date shows when the service or maintenance work was performed.

Boat / Title shows the maintenance title and vessel name.

Category is colour labelled to help identify the type of work quickly.

Engine hrs shows recorded engine hours when relevant.

Next due shows the next reminder date. Green means upcoming; red means overdue.

Files shows how many attachments are saved with the record.

Actions let you View the record or Edit it if you have permission.

Table fields

Date	Boat / Title	Category	Engine hrs	Next due	Files	Actions
2 Jun 2026	Engine oil service Spellbound	Engine	420h	2 Jul 2026	3
28 May 2026	Life jacket inspection Morpheus	Safety	—	10 Jun 2026	—

Viewing a full maintenance record

Open the drawer to inspect details and files

08

Click View to open the record drawer from the right side of the screen.

The drawer title shows the maintenance record title.

Boat and date are shown under the title for quick context.

Detail fields include service date, engine hours, cost and next due date.

Description and internal notes appear when they were entered.

Attachments appear as image previews or PDF buttons.

Close the drawer with the ✕ button or by clicking outside the drawer.

View drawer

Engine oil service

Spellbound · 2 Jun 2026

Service date

2 Jun 2026

Engine hours

420h

Cost

$620.00

Next due date

2 Jul 2026

Description

Changed engine oil, checked filter and inspected belt tension.

Internal Notes

Monitor oil level after next two charters.

Attachments

PHOTO

PDF

+ Add photo or PDF

Add or edit a log entry

Record maintenance work and future reminders

09

New log entry opens a form for a new maintenance record.

Edit opens the same form with the existing record filled in.

Required fields are Boat, Category, Title and Service Date.

Boat is chosen from boats you can edit. When editing, the boat is locked.

Category classifies the work, such as Engine, Hull, Electrical or Safety.

Title and description explain what work was done.

Engine hours and cost are optional record details.

Next due reminder can be set by date or engine hours.

Internal notes store private maintenance notes for the team.

Save entry saves the record and refreshes the table.

New / edit form

Photos, receipts and PDFs

Attach proof and supporting documents to maintenance records

10

Add photo or PDF lets you upload maintenance evidence.

Photos are useful for damage, repairs, part replacement and before/after records.

PDF files are useful for receipts, invoices, service reports and compliance documents.

Only images and PDFs are accepted.

File size limit is 20MB per file.

Remove file appears as a floating ✕ on editable attachments.

File count appears in the table so users can see which records have attachments.

Attachment tools

PHOTO

PDF

PHOTO

+ Add photo or PDF

Upload warning: If a file is not an image or PDF, or it is over 20MB, the page shows an upload error.

Photo lightbox

Open maintenance photos larger on screen

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Click an image preview to open it larger.

The photo opens over the page with a dark background so it is easier to inspect.

Click outside the image to close the preview and return to the record.

Use this for: checking damage photos, part photos, receipts saved as images, or repair progress shots.

Image lightbox

No maintenance logs found

What to do when the table is empty

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No maintenance logs found appears when there are no records matching the current filters.

Clear the filters by returning to All boats and All categories.

Add a new record if the boat has no maintenance history yet and you have edit access.

Ask the operator if you believe records should be visible but you cannot see them.

Empty result

No maintenance logs found.

Using maintenance on mobile

The same features work on smaller screens

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The header stacks so the title, access legend and New log entry button remain readable.

Filters wrap so boat and category selection stay easy to tap.

The table scrolls horizontally when there are many columns.

Some columns are hidden on smaller screens to keep the main information readable.

The detail drawer fills the screen on mobile.

Form rows stack so fields are easier to complete on a phone.

Mobile-style page

Maintenance Logbook

Fleet service records and compliance.

Spellbound Morpheus

All boats

All categories

Date	Boat / Title	Actions
2 Jun 2026	Engine oil service Spellbound

Maintenance logbook tutorial

Maintenance Logbook

Maintenance Logbook

Engine oil service

New log entry

Maintenance Logbook